Working Groups/coord/meetings

The coord group aims to hold monthly meetings open to all members of the coord group. Attendance is not compulsory, but it is hoped that regular meetings will provide an opportunity for project / working group representatives to collaborate with members of other groups and get involved in broader activities.

= Arranging the meeting =


 * The coord meeting should be organised for around 1600 GMT on the first Tuesday of every month.
 * Meeting minutes should be recorded in the coord group okf pad.
 * The coord chair should set up a doodle poll
 * The coord chair should email the coord list and any possible new attendees approximately 2 weeks prior to the intended meeting date.
 * The email should include a link to the doodle poll.
 * The email should include a link to the current coord group okf pad.
 * Those wishing to attend should identify their availability on the doodle poll.
 * Those who cannot attend should add a brief update to the okf pad for those who are attending to review.
 * On the Friday before the meeting, the coord chair should decide the time of the meeting.
 * At the agreed meeting time, attendees should go to the coord group okf pad, providing their name and skype id.
 * The coord chair should then start a skype conference call with all attendees.
 * If skype is not possible, the meeting should move to OKF IRC channel.
 * After the meeting, the coord chair should add a link to the meeting archive list at the bottom of this page, to a summary of the points raised in the meeting.

= Meeting agenda =


 * The coord chair should start adding agenda points to the coord group okf pad prior to the meeting.
 * Agenda should include consideration of any new project suggestions over the previous month, and mention of any offers to get involved.
 * Potential attendees should suggest further points to add to the agenda.

= Meeting format =


 * Confirm attendance.
 * Review actions from previous meeting.
 * Opportunity for project / wg leaders in attendance to give updates.
 * Proceed through meeting agenda points.
 * Identify new actions for the coming month.

= Meeting archive =

Add a link to a summary of each monthly meeting here:

wg/coord/meetings/2010-12-07

Meetings were originally planned to run every Tuesday at 16:30, however have moved to first Tuesday of every month, at a time organised by the method described above. See the original skype meeting at /2010-06-15 and the original to-do list at wg/coord/todo.