OGDCamp

Pa SEO servicesge for notes about organising Open Government Data Camp 2012

Useful Links

 * Website:
 * Will be at: http://ogdcamp.org
 * Currently info is at: http://opengovernmentdata.org/camp2011
 * People can register interest at: http://bit.ly/ogdcamp2011
 * Hashtag: #ogdcamp
 * Mailing list: http://lists.okfn.org/mailman/listinfo/ogdcamp

Rules

 * if SEO services you plan to come you need to register, or make sure someone else registers on your behalf. This applies to everyone who is coming.
 * If your organisation is a partner or co-organiser, you need to make sure you contribute something! This could be person time, financial support, publicity or othe SEO servicer help.
 * All non-private organiser emails should be sent or cc'ed to info at ogdcamp dot org and/or the public organisers mailing list.
 * If your organisation is helping to organise the camp, you should make sure you have a designated person on the list.
 * If you join the email list you should introduce yourself - so everyone knows who you are!
 * If you are part of the core organising team, you must come and say hello on our weekly call. If you can't make it, please email info at ogdcamp dot org with advance notice.

Helping Out
If you'd like to help us to make Open Government Data Camp really fun and really great, here are a few things you can do to help out - in rough order of commitment. :-)


 * Come along and help - From speaking about your project, to taking notes, to helping to chair sessions, to introducing people who don't yet know each other, the #1 thing you can do to help make the event into a success is to come to Warsaw and help out!
 * Tell the world - While we're working hard to scour our address books and invite everyone we know who is interested in open government data - the world is a very big place and we don't know everyone! Please help to tell friends, colleagues and others about the event. If you know a public servant, developer, designer, data journalist, researcher, or anyone else you think would be interested, please invite them to come! If you have suggestions for people you think we should invite, please email info at ogdcamp dot org. Blogging, Tweeting (#ogdcamp), and pinging relevant mailing lists is also very helpful.
 * Help to build the programme - If you have an idea for a great speaker, an amazing app demo, or a fun activity that we could do - we'd love to hear from you!
 * Join the organising team - If you have told people you know and have some more time to contribute - you can join the organising team to provide further input, ideas, and help. Again - pop us an email at: info at ogdcamp dot org.
 * Help to organise a session, workshop, codesprint or satellite event - In addition to having people to run different streams of the main event (e.g. 'How to open up city data', or 'Legal tools for open data', or 'How to put things on a map'), we're also looking for people to run breakout sessions, hand on workshops, to run code sprints, and even to run entirely separate but related events in Warsaw around the same time. We are block booking a variety of spaces from 16-25th October. Let us know if you have any cunning ideas.
 * Partner with us - Open Government Data Camp is supposed to be for the open data community, by the open data community. Hence we're very keen to find other partners interested in organising or contributing to the event. The more the merrier!
 * Help to pay for stuff - In addition to big fixed costs like venue and equipment hire and suchlike, we're planning to operate several travel bursaries to make sure as many people as possible can come. Hence if your organisation might be interested in providing financial support, please let us know. Any suggestions for people we could speak to about sponsorship would also be very much appreciated.

Tasks
Tasks are now being managed through trac.okfn.org

Links to weekly milestones can be found below:


 * Milestone ending: 17th September 2011

All tickets are filed under component: events.ogdcamp

Please note: If you need an account on trac in order to edit tickets, please contact lucy.chambers [at] okfn.org

Venue
Venue:

Soho Factory:
 * http://www.sohofactory.pl/
 * ul. Mińska 25, 03-808 Warszawa

To find out

 * Catering: (guarantee that catering company will make minimum amount)
 * Coffee: (find out options - how much would it cost to offer participants coffee, tea & water to people all day?)
 * Possibility of using another venue for satellite events.

Hotels:
Note: Warsaw does not have that many rooms

CC to find : Quote for 30 rooms, quote for 50 rooms
 * 3/4 stars
 * singles
 * 2 nights (starting night before main event)

Publicity
Once the website and registration page are up, we should publicise the event as much as possible, as soon as possible at:


 * Blogs
 * London Datastore
 * OKF Blog
 * Mailing lists
 * ckan-discuss
 * euopendata
 * okfn-discuss
 * open-government
 * wdmmg-discuss

Tickets
Tickets need to be affordable so that everyone can come - but also enough to make a contribution towards venue and organising costs.

Suggested prices structure:


 * 400 to 500 people total.
 * Normal Ticket: €40-50
 * Early Bird Ticket: €20-30
 * Supporter Ticket: €60-70
 * Student Ticket: €20

Budget
We need financial support to cover:


 * Venue: around €5-10k
 * EU participant travel bursary scheme
 * International participant travel bursary scheme
 * Core organiser time
 * Documentation (photographer, film camera/crew, ...)
 * Food and refreshments
 * Printing and publicity material (e.g. programme, stickers, etc)

Core Team
See up to date list at: http://ogdcamp.org/who/

Steering Committee
See up to date list at: http://ogdcamp.org/who/

Partners
See up to date list at: http://ogdcamp.org/who/