OKScotland/logistics

Logistical Considerations

 * Email lightning talk presenters to ascertain whether they still intend to present, any other technical or special requirements. If so, title of the talk will be requried for the programme

All confirmed - Stuart.


 * Email all delegates.

Done as of Wed afternoon - Stuart.


 * Do we have adequate laptop coverage - should we sign out 2 or 3 from EDINA?

''There will be 3 macs there attached to the slide wall and another one for the main projector.

Argh i forgot to ask about the microphones - Mark mentioned in email that some new ones were being tested there, but there was no induction loop. Jo will pick up this stuff on Wednesday
 * Where do we source microphones? Is there a cost associated?
 * Also, where to source flip charts, pens, sticky labels etc?

Can print signs in the morning Thurs - Jo We have 5.
 * Provide adequate signage for those unfamiliar with the Informatics Forum/InSpace
 * Posters/slide wall - from EDINA, AQMeN, RCAHMS?

''Nicola has promising work on this, and we'll also have a recording.  Note from Nicola here: Yes, have been looking at this, testing UStream etc. Also have a widget for live Tweets but can't find a good way to embed in the wiki... any thoughts?'' Don't think it will work in a wiki - can you set up a temporary page on EDINA? - RR
 * UStream/AV feed - do we have time/facilities/inclination to set this up?

We can put a table near the entrance and have sticky labels and "Open Knowledge" and "Open Data" stickers and tick ppls names off a list if we so desire. Robin will attempt to print delegate lists, programs and nametags from Eventbrite for registration table. Nicola to bring coloured stickies to label speakers and organisers.
 * Registration desk, delegate packs? Space for fliers, sign-up sheet (physical or electronic via wiki) - for those individuals that would like to collaborate or discuss further issues raised during the event

Peter Green to deliver between 2:30 - 3. Should stay cold in boxes. To pick up behind desk of Informatics Forum next day about 11. Mike Fourman to be invoiced - EDINA to send internal transfer. Note that drinks cannot be red. (Wine, beer, sparkling water, apple juice and glasses ordered.) RR
 * Regarding drinks (6.15-7pm).

I'll check with EDINA - RR.
 * Do we want to acquire further freebies such as pens, bookmarks?

''There will be a technician there around 3pm but perhaps not later or constantly.
 * local IT technician?

Jo emailing Charlotte and Andres to ask
 * Do we want the 'clinic' to be at start, middle or as the last event before the wrap up?

 Michael Fourman seemed happy enough to do it
 * has someone been identified to do the welcome?

 Michael Fourman is on the case i think 
 * What about coffee and biscuits and water at the beginning?

HAS THIS BEEN CONFIRMED?