Meetings/2008-03

= OKFN Monthly Meeting: meetings/2008-03 =

Where and When

 * When: Wednesday 5th March 2008 at 1900 GMT (2008-03-05T1900)
 * Where: #okfn irc channel on oftc.net

Agenda

 * Final OKCon planning
 * Updates:
 * Microfacts
 * CKAN
 * Open Text Book
 * T-shirts and stickers
 * Open Shakespeare and Open Milton and ...
 * AOB

Actions from Last Meeting

 * DONE: (jwyg) to contact liz asap about stuff.
 * TODO?: (rgrp/jwyg) contact FKI to follow up their initial email about launch.
 * DONE: (rgrp) create wiki page/email list about a ckan packaging party in next month. (In progress: CkanPackageParty)
 * DONE: (jwyg/rgrp/mholloway) OKFN 'promo' materials for OKCon:
 * investigate t-shirt options (anyone else with info pls send it) esp. printing some in advance.
 * stickers
 * TODO?: (saul) talk with NODE.London about documentation (see ["Todo List/ask NODE.London people for documentation volunteers"])
 * TODO/DONE: (all) add yourself to the volunteers list for OKCon on http://okfn.org/wiki/okcon2008/ (if you are happy to volunteer!)
 * WONTFIX: (all) decide whether a larger space might be needed and (rgrp) investigate with LSE whether this is possible.

Present

 * mk270, zool, rgrp, jwyg, mhholloway

Actions

 * TODO: (rgrp) CKAN package party update
 * TODO: (jwyg) sort of videoing etc (contact saul)
 * TODO: (rgrp) contact venue and confirm A/V stuff
 * TODO: (jwyg) list on okcon page materials we need printed to take with us (+rgrp actually get these printed ...)
 * TODO: (rgrp) email all subscribees confirming and giving location details
 * TODO: (prodromos) confirm with LSE status of the event and get us on their events page
 * TODO: (jywg) invite charles leadbetter (and perhaps write to register etc etc)
 * TODO: (mk270) write to Rob Colvile inviting him
 * TODO: (rgrp) email okfn-discuss about data for package party ...
 * TODO: (rgrp) confirm venue details with LSE

IRC Log
#!irc 19:07 ok shall we get going -- i think jo is coming and other people may drop in but we can probably start off 19:07 great 19:07 good stuff 19:08 ok i suggest in this case we maybe work backwards so any latecomers can still participate re. okcon 19:08 what do people think? 19:09 yep - fine by me 19:09 what time will discussing okcon start? 19:09 ok 19:10 i suppose it depends how fast we go through the other stuff? 19:10 i'm not sure ... 19:10 is that the only item you need to participate on? 19:11 well, i am still at work, and have a deadline for midnight for another non-work-related item, and need to spend an hour commuting, etc 19:11 so was just wondering how long i should switch off for 19:11 i'd imagine we'll be on okcon by 19:30? 19:11 well let's forge ahead and see how it goes 19:11 if not before? 19:11 yes let's hope so 19:11 ok 19:12 shall we start with open shakespeare/milton? 19:12 yes that sounds good 19:13 basically as indicated on list OS (open shakespeare) has been a bit on the back burner for the last 6 months or so 19:14 now we have this interest re the openmilton possibility it would a) be great to collaborate b) bring OS back up to speed 19:14 http://lists.okfn.org/pipermail/okfn-discuss/2008-February/000774.html 19:14 for list posting regarding possible open milton project 19:15 its Milton's 400th birthday on 9th December this year 19:15 jwyg: i understand you are also playing around with philosophy stuff 19:15 yes 19:15 i've started looking at how to re-use the shakespeare gutenberg scripts to start to svn some philosophy texts 19:16 sounds good 19:16 i was wondering whether we might start to put a feature 'wish list' on the wiki somewhere? 19:16 current list of tickets for shakespeare stuff is at: 19:16 http://knowledgeforge.net/shakespeare/trac/report/6 19:16 i've been thinking a lot about the kinds of things i'd like to see in this kind of project 19:17 ...and my ability to actually do any of them lags behind my imagination ;-) 19:17 we could use the basic wiki todolist 19:17 the thing is to focus on doing something basic and then work up: 19:17 :) 19:17 true 19:18 ok anyhow - perhaps we could have a short brainstorm about this at okcon, as suggested by iain? 19:18 sure, though in the mean time there is nothing to prevent a) planning b) doing stuff :) 19:19 after all it isn't very complicated! -- what it needs is just time and effort ... 19:19 ok 19:19 though i may be missing some of the complexity ... 19:19 i'll work on putting complete milton in svn 19:20 (and philosophy texts) 19:20 -!- zool [~jo@tridity.org] has joined #okfn 19:20 hello 19:20 zool: hey jo 19:20 hey jo 19:20 sorry to show up meetnglate, hope it going well 19:21 np 19:21 we've started going through agenda backwards - starting with open shakespeare/milton 19:21 :-) 19:21 exactly 19:21 good, i liked rgrp's last hyperenthusiastic listmail about that 19:22 i think for some of this it might be nice to try organizing a regular weekly 'okfn hack evening' where we get together on irc and work on              somethiung 19:22 i know! i'm really excited about doing a milton project too 19:22 (e.g. open shakespeare/milton etc etc) 19:22 this is a great idea 19:22 the first of these could be oriented aroudn the package party 19:23 http://okfn.org/wiki/CkanPackageParty 19:23 yes, that sounds like a nice thng to be ticking along with 19:23 how are people set up for next wednesday (12th)? 19:24 i *might* be doing family stuff then, might be free, plans still semi-vague 19:24 exactlyk is regularly good for people then? 19:24 was vaguely contemplating going to see holmes wilson of miro then - but perhaps i can just wait until okcon :-) 19:25 sorry: what night is regularly good fro people ... 19:25 ... probably none as plans change ... 19:25 wednesdays are generally good for me 19:25 what other day next week would be good? 19:25 or mid-week 19:25 zool: ? 19:26 mhholloway: ? 19:26 oh, well weds would probbaly be as good or bad as other days... mon/tues would be bad.. 19:26 travelling around a bit 19:26 thurs? 19:27 ok, so let's try plumping on wed. is there anyone else who'd be interested in participating? 19:27 you lot had better decide and then i can see if i can make it fit, apols 19:27 i know Nate also signed up 19:27 i'll try and get Ben (who helped a bit with open environmental data) 19:28 zool: sure though as there are, as yet, not that many of us would be nice to get a day we could all make ... 19:28 could defer to the following tuesday 19:28 zool: would that make it easier? 19:28 i'm not your man for a night of hacking but i'll gladly promote it to the ORG faithful :) 19:28 that would definitely be bad :) 19:29 mhholoway: this wouldn't be hacking in the sense of coding 19:29 it would just be adding package to the CKAN database at http://www.ckan.net/ 19:29 i would say stick w/ weds 19:29 ok then 19:29 see:  19:29 mhholloway: would you be able to make next wed too (12th)? 19:30 that way the snowball is rolling ... 19:30 ORG advisory council meeting runs 6 - 8 on 12 March 19:30 man! i don't even that in my diary ... 19:30 but don't let that stop you guys, i'll check in later on. 19:30 and attendance is not mandatory for Board ;) 19:31 when would be good then? 19:31 2000-2200? 19:31 sure 19:31 i'll be a little later than that but sounds good for a kickoff 19:31 suits me 19:32 packages might start getting wierder closer to ten 19:32 mhholloway: you mean later than 2200 or later than 2000? 19:32 later than 2000 19:32 cool 19:32 great! 19:32 nice one 19:33 btw this seems an appropriate moment to say we've finally ordered our t-shirts .. 19:33 shall we carry on with agenda up to okcon? 19:33 ? 19:33 might as well (we can come back to projects later) 19:33 t-shirts is just an update, then okcon 19:33 my attention is back here now 19:33 hey martin :-) 19:34 we've ordered 100 t-shirts 19:34 and 1000 stickers 19:34 great scott! 19:34 its fairly serious 19:34 can find details including schematic on:  19:35 it would have been nice to clear design more with the list but tightness of time dictated getting on with it if they were to arrive by okcon 19:35 the company have confirmed delivery on or before next wednesday 19:35 good going. 19:36 so moving on to okcon 19:36 first anybody able to volunteer to help out: e.g. do the door etc 19:37 a long silence :) 19:37 i'm your man for that :) 19:37 will also volunteered 19:38 i have the day booked out 19:38 great 19:38 not sure what i'd be best at doing 19:38 booked out == booked to okcon 19:38 we can also rope you into to moderate a panel :) 19:38 who me? 19:38 cool 19:38 will we need to have someone vending tshirts? 19:38 take a moment to add yourself to: http://okfn.org/wiki/okcon2008 19:39 that's a good point 19:39 in fact we could list some of the tasks 19:39 happy to pitch in with whatever you need 19:39 btw has anyone had any updates from saul re. documentation (e.g. videoing etc) 19:40 he said Node.London guys might be doing this but if not we might want to do this ourselves 19:40 i haven't... 19:40 jwyg: are you happy to take this on and ping saul as necessary? 19:40 might it be worth asking Adnan? 19:40 what's the situation with A/V equipment at the venue? 19:40 mk270: that i should confirm via email ... 19:40 yes - action me to contact saul! 19:40 so it's venue provided 19:40 on the booking form there's a charge for A/V but i don't knw if that is just projectors etc 19:41 another important thing is - what kinds of printed materials, if any, do we want to prepare... 19:41 TODO: (jwyg) sort of videoing etc (contact saul) 19:41 TODO: (rgrp) contact venue and confirm A/V stuff 19:41 TODO: (jwyg) list on okcon page materials we need printed to take with us (+rgrp actually get these printed ...) 19:42 who's been to the venue before. will signage be needed? 19:42 yes, likely. 19:42 it is at the LSE in clement house 19:42 is that on the aldwych 19:42 what time can we get it in from? 19:42 TODO: (rgrp) email all subscribees confirming and giving location details 19:43 i think 9am 19:43 great 19:43 what kind of signage? 19:43 great, i thought i was charging out to limehouse. much easier. 19:43 yes :) 19:44 though limehouse was an amazing building 19:44 anyone willing to be responsible for signage? 19:44 is this directional signage? 19:44 mk270: yes on the aldwych 19:44 or promotional signage? 19:44 directional 19:44 btw, should we be on the LSE events page, or do we not count as LSE enough 19:44 could generate when we are there a la last year 19:45 mk270: good point we should probably ask pro about this 19:45 what is pro? 19:45 TODO: (prodromos) confirm with LSE status of the event and get us on their events page 19:45 (if appropriate) 19:46 i like signage 19:46 i had fun last year making experiemental signage 19:46 signage is expensive :( 19:46 zool: i remember! 19:46 mk270: this is do it yourself signate (i.e. A3 or a4 + pen) 19:46 zool: would you be happy to take this on? 19:46 i think rpgp has some of it still 19:46 yeah! 19:46 anyway, are there people who are NOT currently subscribers to whom one ought to issue an invite around now? 19:47 absolutely if you know of them ... 19:47 we have tried hitting as many lists as we can 19:47 can we get any human bollards - dudes who will wear a OKFN tshirt and act as human signs? 19:47 oh don't hit LISTS 19:47 http://okfn.org/wiki/okcon2008/material 19:47 i did a spam round a pile of potentially-interested friends and old contacts 19:47 Dear Mark, [insert barely customised form letter], yours Rupert 19:47 oh ok 19:48 well, a smallish pile 19:48 mk270: perhaps you could do a general email 19:48 it wasn't pseudo-personalised though :) 19:48 i'll push it to our lists (again) 19:48 pseudo personalisation is unbelievably effective 19:48 anyway 19:48 mhholloway: if you have done that recently i don't think you need to do it again 19:48 we wouldn't want to 'overdo it' 19:48 ah, ok 19:48 exactly, overdoing it is awful 19:49 ;) 19:49 noted :) 19:49 mk270 it would be great if you could get the word around a bit more.. 19:49 :-) 19:49 how many people are on the attendees list so far? 19:49 mhholloway: but if you do have personal contacts (or your address book) could try email that 19:49 and at what point do we max out the venue? 19:49 cool 19:49 we have around 90 signups + at least 20 coming who are not signed up i reckon 19:50 venue capacity is 120 19:50 ok 19:50 i wonder whether we could invite someone to cover it in tech press, etc? 19:50 last year we definitely had some people turn up who had not signed up and good percentage of signups did not turn up 19:50 well 90 people are not going to fit into a restaurant afterwards 19:50 have you invited Rob Colvile, and if not, shall I invite him? 19:50 jwyg: yes, in fact i thought you were going to email the guardian guys .. 19:51 mk270: not to my knowledge ... 19:51 Rob Colvile isn't guardian group anymore, he's telegraph - wrote a well-informed piece on IT and politics a few weeks ago 19:51 yes: i've already been in touch with Michael Cross who is coming 19:51 right, >50% nonattendance of signups, perhaps a central venue will improve that 19:51 jwyg: also we could email charles leadbetter given that we just got that book of his ... 19:51 yes - good idea 19:52 can you action me? 19:52 do you think we could get coverage in the register? 19:52 does one want the coverage before or after the event? :) 19:52 charles arthur was on my list too 19:53 TODO: (jywg) invite charles leadbetter (and perhaps write to register etc etc) 19:53 ok 19:53 :-) 19:53 also i notice glyn moody is not yet signed up which seems odd 19:54 TODO: (mk270) write to Rob Colvile inviting him 19:54 I'll also write to Fred Friend 19:56 we also should write to okfn-discuss encouraging those who are coming but aren't signed up to actually do so (as we are nearing capacity ...) 19:56 true 19:57 are we done on invites, now? 19:57 i think so 19:57 ok - is there, in fact, a short break between each session 19:57 we should also maybe pick a restaurant somewhere for the evening of Friday 14th for those down in london to meet up and have a chat 19:57 is that us, or the speakers, or what? 19:57 mk270: yes there should be one of 5m in between first 2 sessions but o/w we go with the programme 19:57 mk270: for us 19:58 right 19:58 i'd enjoy that 19:58 and after the event, all 90 of us pile into a restaurant, yeah? 19:58 me too 19:58 speakers turn up saturday (though we could say those turning up early could meet up with us ) 19:58 mk270: 'burger king' 19:58 ok does the restaurant need to be near the venue, so people can get their bearings? 19:58 i was just thinking we could announce it generally but then you don't know how many would come 19:58 mk270: or a pub or ... 19:59 right 19:59 i have several plans, depending on how many we've got 19:59 the basic restaurant plan is for *friday* i.e. the evenign before 19:59 yes 19:59 does restaurant(friday) need to be near the venue(saturday)? 19:59 i don't see any reason why it should be 19:59 no, imo 20:00 any suggestions for a nice venue for friday? 20:00 ok well where is everyone staying on friday? 20:00 well that depends on where people are coming from and going to!