From Open Knowledge Foundation

This document covers options for managing tasks and todos.

Some projects and activities, especially more complex ones, will require some system for managing tasks and todos and how they are shared out among people involved in the activity. Note that some projects done in collaboration with others use other systems.

Contents 1 System 1.1 Trac 1.2 Simple Spreadsheet 1.3 Basecamp todo lists 1.4 Github Issues 1.5 Basecamp

System

There are a variety of systems in use across the Foundation. The main ones are:

• trac: a sophisticated system for managing tasks and todos, originally designed for use in software projects
• Simple spreadsheet
• Basecamp to do lists
• github issues

Trac

Trac is a sophisticated system for managing tasks and todos, originally designed for use in software projects. Examples of use:

• http://trac.okfn.org/ - general Open Knowledge Foundation trac instance
• http://trac.ckan.org/ - CKAN project trac instance

TODO: getting a trac instance deployed for you.

Simple Spreadsheet

Suitable for simpler projects and for use for personal task management.

• Task and Todos template spreadsheet (Gdocs)
  • Copy the template
  • Start using it!

Basecamp todo lists

The core team use this for internal private tasks such as hiring, and some projects also use this as it can be friendlier for projects with less technical clients or collaborators.

• OKFN on basecamp

Github Issues

TODO

Basecamp

• Note that projects with paying clients may use Basecamp rather than trac. This may also apply to activities that might need to be kept private.